POLICIES

University Policy for Group Responsibility

The Student Conduct Code’s overall general principles (SCampus Section 10.00) incorporate the expectation that students will meet higher standards of conduct than the minimum to avoid disciplinary action, and also assert that university standards may be set higher than those found elsewhere in society.  Consistent with these principles, USC has established the following policy to ensure that leaders and members of student organizations understand and accept responsibility for the actions of their organization and all of its members. The following policy applies to all recognized student organizations.  Student organizations may be held responsible for the acts of individual members. Acts include but are not limited to the following types of circumstances:

• When a member of an organization is violating state law or university standards and other members present fail to indicate their disapproval, or by their continued presence without objection implicitly condone the behavior;
• When the acts grow out of or are directly related to the student organization’s activities or an environment created by the organization;
• When the acts are those of guests of an organization, or by persons authorized or permitted to represent themselves as connected with the organization;
• When an organization places prospective members in a subordinate status prior to achieving full membership, or imposes any kind of probationary period prior to full membership, and hazing occurs.

Liability on the part of the student organization may be mitigated if members of the organization take reasonable steps to prevent infractions of university regulations by their fellow members. Such steps will usually include clear establishment of standards (preferably in writing), documented education of members as to the standards established and documented enforcement of standards when violations occur. The specific steps necessary to avoid this liability (or to mitigate consequences) will vary according to the circumstances of the situation, the seriousness of the behavior, and the possible harms which could have arisen from the behavior. Where more serious behavior and harm is in question, the student organization has the duty to take clear and firm action that is reasonably calculated to prevent and/or cease the behavior in question.

It is the duty and responsibility of every member of every student organization to respond to the conduct of the other members when they are engaged in behavior which violates the law or university regulations. It is not the number of members involved in an activity that is crucial to a determination that the organization is responsible. The test is whether the activity is related to a student organization through one of the four sets of circumstances previously articulated, rather than a private activity by persons who happen to be members of the same student organization. The factors to be considered include whether the activity is one normally considered part of student organization life and whether the atmosphere in the particular organization encourages or condones the particular group activity of the members. It is the duty of every organization to create the proper atmosphere to ensure that misconduct related to the student organization is inconsistent with membership in the organization.

The duty just defined is applicable not only to members who are engaged directly in the activity, but also to members not engaged in the activity who are present or who have knowledge of the activity. For instance, knowledge of involvement by other members in illicit activities is sufficient to invoke culpability. All members must be on notice that their misdeeds may result in the sanctioning of their student organization through the Office of Student Judicial Affairs and Community Standards.

In addition to the group being held culpable, members and officers may be cited and held responsible as individuals for their role. In sum, the policy is that every student organization member has the duty to take
all reasonable steps necessary to prevent infractions of university rules growing out of or related to the student organization’s life. Policies which may be relevant in such cases include, but are not limited to, those involving:

• Hazing
• Discrimination
• Vandalism
• Theft
• Alcohol or substance abuse
• Dishonesty
• Misappropriation of organization or university funds.

For more information contact the Offices for Residential Education and Fraternity and Sorority Leadership Development, Student Union 200, 213.740.2080, or Campus Activities, 213.740.5693.

University Policy Against Hazing

The University of Southern California expects that all members of the university community will observe and fully comply with the State of California Education Code requirements on hazing. In addition, all students are expected to adhere to related regulations set forth by their respective inter/national, regional or local organizations and university policies concerning practices commonly referred to as hazing. It is the responsibility of the officers of organizations to be informed of all the above mentioned regulations and to see that they are brought to the attention of the rest of the membership.

Excerpt from the State of California Education Code (32051)

No student, or any other person in attendance at any public, private, parochial, or military school, community college, college, or other educational institution, shall conspire to engage in hazing, participate in hazing, or commit any act that causes or is likely to cause bodily danger, physical harm, or personal degradation or disgrace resulting in physical or mental harm to any fellow student or person attending the institution.  The violation of this section is a misdemeanor, punishable by a fine of not less than one hundred dollars ($100) nor more than five thousand dollars ($5,000), or imprisonment in the county jail for not more than one year, or both.

University Policy Concerning Hazing

The University of Southern California’s policy with respect to hazing prohibits any students from engaging collectively or individually in any of the following practices as a part of any programs or general activities. This list is intended to provide examples of hazing. As it is impossible to anticipate every situation that could involve hazing, this list should not be considered to be all-inclusive. For clarification of this hazing policy and what activities are included, contact the Office of Student Judicial Affairs and Community Standards, the Office for Fraternity and Sorority Leadership Development, or the Office of Campus Activities.

• All forms of physical activity not a part of an organized athletic contest and not specifically directed toward constructive work.

• The application of foreign substances to the body.

• Such activities as scavenger hunts, which result in illegal activity, pledge ditches, kidnaps and the like.

• Depriving students of sufficient sleep (eight consecutive hours per day minimum).

• Not providing decent and edible meals (no unusual combinations or preparation, colored foods, etc.).

• Depriving students access to means of maintaining a normal schedule of bodily cleanliness (including a minimum of one shower per day).

• Forcing, coercing or permitting students to eat or drink foreign or unusual substances such as raw meat, salt water, onions, etc.

• Nudity or forcing or allowing students to dress in a degrading manner.

• Forcing, coercing or permitting students to drink excessive amounts of any substance, including alcohol, water, liquids, foods or other substances.

• Branding any part of the body.

• Psychological hazing, which is defined as any act or peer pressure which is likely to: (a) compromise the dignity of any student affiliated with the organization, (b) cause embarrassment or shame to any student affiliated with the organization, (c) cause any student affiliated with the organization to be the object of malicious amusement or ridicule, or (d) cause psychological harm or substantial emotional strain.

Procedures for Dealing with a Hazing Incident

Anyone with information about a hazing incident which violates university policy has a responsibility to report it to the Office of Student Judicial Affairs and Community Standards, the Fraternity and Sorority Leadership Development staff, Campus Activities or the Office of the Vice President for Student Affairs.

Loss of Recognition and Probation for Student Organizations

Following a proved allegation of hazing, individual members and officers of the organization may be subject to disciplinary action by the university, up to and including suspension and permanent dismissal from the university. Additionally, the student organization may lose its recognition/registration. Loss of recognition/registration may begin immediately after a decision finding hazing is finalized.  In order to regain recognition/registration a student organization may be required to suspend activities such as:

• Recruitment of new members
• Changes in membership status
• Social functions
• Officer elections
• Participation in voting groups of associated organizations (e.g., Student Assemblies, Inter-Fraternity Council, Panhellenic Council, etc.) or participation in their sponsored events
• Participation in intramurals and accumulation of award points
• Use of university facilities, including office space, meeting space or residence
• All operations of the student organization
• Internet access (email and Web site)

The restoration of recognition will be followed by a period of probation for the organization. Probationary status for the organization may include some of the limitations imposed during suspension and may also involve projects, programs and/or other criteria to be met by the organization. These stipulations will be designed to promote positive development of the organization.  Please refer to section 11.00, Behavior Violating University Standards and Appropriate Sanctions, for additional information.

University Policy for Advertising, Promotion, and Literature Distribution 

The Division of Student Affairs through Student Life and Involvement oversees all advertising, promotions, literature, and publications distribution on the USC campus in order (1) to protect the rights enumerated in the university policy on Free Expression and Dissent, (2) to help foster and maintain a campus atmosphere of personal responsibility and mutual respect; (3) to allow for maximum promotion of student events; and (4) to ensure a safe environment of order and cleanliness on campus. This will aid in creating a campus that promotes the well-being of its students, faculty, staff, and visitors and will provide events with effective publicity and exposure.

General Regulations

1. Content of all printed materials posted or distributed on campus must:

• Contain no material which may incite readers to imminent lawless action.

• Contain no advertisements for “Term Paper Mills” or other products or services which undermine the academic integrity of the university.

• Contain no derogatory language or material that is aimed at harming a specific person or an organization’s reputation.

• Contain no advertisements or promotions for alcoholic beverages, illegal drugs or drug paraphernalia.

• Contain no “fighting words” mean­ing language which (i) the speech, considered objectively, is abusive and insulting rather than a communication of ideas and (ii) is actually used in an abusive manner in a situation that presents an actual danger that it will cause a breach of peace.

2. Any material that is not written in English requires a translation to be kept on file with the Scheduling Office in the Campus Center.

3. Any groups or organizations not recognized by the university will be considered either "commercial" or "personal", including non-profit organizations.

Table Reservations

The university offers 16 table spaces in the center of campus to be used primarily to disseminate information to the university community. Tables can also be reserved for fund-raising or donation collections, with approval from the Office of Campus Activities. To avoid obstructing walkways and protect the community from fraudulent practices/services all table spaces must be reserved through the Scheduling Office. No one is permitted to bring his or her own table. Tables are reserved on a first-come, first-served basis.

Recognized student organizations, students and campus departments may reserve table space on Trousdale to promote events or distribute materials through the Scheduling Office, 213.740.7749, via the online reservation request form at www.usc.edu/campuscenter.

• Tables can only be placed on the east side of Trousdale (near Alumni Park) and the grassy median on Trousdale. Tables are not permitted at Tommy Trojan (unless the organization is sponsoring an event at Tommy Trojan), anywhere on the Bovard side of Trousdale Parkway, or adjacent to the Commons area.

• Tables are available for pick up at Topping Student Center. Tables not picked up within the first hour of the reserved time
  will be released. Fees will be assessed for tables not returned on time. Tables are reserved on a first-come, first-served basis. The replacement costs of tables and chairs not returned will be charged to the organization/department.

• Student organizations, students, campus departments and off-campus organizations cannot supply their own tables and chairs. Tents and large props are not permitted at tables unless prior approval is granted from the Scheduling Office.

• Off-campus individuals and organizations may request table space via the online form at www.usc.edu/campuscenter.  The fee for renting this space is $30 per day. Only information can be distributed at the table — nothing may be sold.

• Off-campus individuals or organizations may not rent table space during the first week of any semester or during any official university functions such as homecoming and commencement.

• Off-campus organizations or individuals must have the written permission from the Scheduling Office to distribute literature anywhere on campus. All approved organizations and individuals must keep their written permission and appropriate identification visibly displayed with them at all times on campus. Please see the Literature and Publications Distribution Policy for additional information.

• No amplified sound is permitted during tabling reservations.

• Table reservations must be cancelled at least two business days prior to the event to avoid penalty.

Posting

Student Life and Involvement (SLI) maintains several posting kiosks across campus where university students may staple posters or flyers without prior approval. These posting kiosks are cleaned twice each week, on Wednesday evenings between 6 p.m. and 9 p.m. and Sunday afternoons between 3 p.m. and 6 p.m. Posting on bulletin boards not controlled by SLI must be approved by the staff of the principal department in that building. It is the university’s intent to limit the use of departmental bulletin boards to information relating to that department, unless otherwise posted.  In order to advance the university’s objectives, to control the number of posters or flyers posted, and to ensure appropriate use of university facilities and property, limits may be placed on the number of posting locations that commercial or personal groups may use. The individual or organization responsible for the posting must be identified.

• Posting is prohibited in the following areas or in the following ways:

• All trees and hedges

• The ground, taped or loose

• Buildings (including glass windows, doors, walls, and columns)

• Tommy Trojan and all other statues

• Trash cans

• All lamp posts

• Telephone booths/telephone poles

• Parking lots and structures

• On top of other previously posted materials

• Fountains

• Chalking

• Electronic flyers or materials distributed via USC listservs

Literature and Publications Distribution

Student Life and Involvement oversees the in-person distribution of literature (including posters, handbills, and pamphlets) and publications on the campus and the compliance of individuals and organizations with this policy.

All university faculty, staff, students and recognized organizations may distribute literature anywhere on campus provided such distribution does not affect the scheduled activities in that area and does not interfere with the essential operations of the university. Any organization or individual must comply with a request from any and all members of the university community for a copy of the material being distributed.

If more that five individuals will be distributing literature, individuals must complete an Event Request form and wait for event confirmation. Reservations are granted on a first-come, first-served basis. A representative from the organization or an individual (as the case may be) must be present with a copy of their SLI Scheduling Office confirmed Event Request Form whenever literature is distributed by more than five individuals in any campus area. This process ensures prior notification to requested area occupants regarding the activity, works to alleviate misunderstandings, lessens the chance for actions against individuals or organizations distributing literature, and works to alleviate impediments to the flow of traffic across campus or into entrances or out of exits of campus buildings. These requirements do not apply to normal academic activities within the program of any school of the university.

If any literature contains language other then English, then a copy of the translated information must be on file with the Scheduling Office.

Off-campus organizations, individuals or vendors must have the written permission of the Scheduling Office to distribute literature or conduct transactions anywhere on campus. All approved organizations, individuals or vendors must keep their written permission and appropriate identification visibly displayed with them at all times on campus.

Publications including but not limited to newspapers and magazines can be distributed in the seven designated three-tier distribution bins throughout campus. The top tier of each bin is reserved for official university publications. The second tier is reserved for distribution of publications produced by university departments and recognized student organizations and will be scheduled on a revolving basis. The bottom tier will
be used for off-campus publications.  No preprinted manually inserted sheets of information (flyers, advertisements or any other information message sheets) are allowed inside the pages of any official university publication.

Banners

The Scheduling Office maintains 12 locations on Trousdale Parkway for banners, as well as space on the breezeway above the north entrance to Main Street Commons. These areas may be reserved by recognized student organizations or campus departments. Banner spaces are not available for off-campus organizations or individuals. Reservations are available online at www.usc.edu/campuscenter.

Students must create their own banners and, after reserving the space through the office, may place them on an assigned banner use space. Banners must conform with the content restrictions described under the General Regulations heading in this policy and can be no larger than 10’ x 3’.

Banners may only be mounted on campus buildings if: (a) permission is obtained by the occupants of the building; (b) such banners are professionally produced; (c) they meet design criteria established by the university architect’s office; (d) they are consistent with the university’s graphic identity guidelines; and (e) such banners are for identification of the academic program, department or school housed within the building on which the banner is mounted. Banners may not be mounted on guide wires suspended between campus buildings.

The recognized student organization, student or campus department reserving the space is responsible for their banner. The Scheduling Office is not responsible for lost, damaged or stolen banners.

Trousdale Light Post Banners

The Scheduling Office maintains 11 light post locations on Trousdale Parkway for pole panels. The light poles may be reserved by recognized student organizations or campus departments at least four weeks prior to the desired first date of banner display.

Panels may only be mounted if such banners are: (a) professionally produced; (b) meet design criteria established by the university architect’s office; (c) are consistent with the university’s graphic identity guidelines; and (d) are for identification of the academic program, department or event.  In addition, pole panels must: (a) be produced at the suggested university vendor, contact the Scheduling Office; (b) fit the dimensions of the existing mounting hardware (2’ by 4’); and (c) use a minimum of five of the 11 available poles. If the proposed banner design includes text, such text must prominently feature the name of the campus organization and the name of the campus event. A copy of the proposed panel design should be submitted to the Scheduling Office in Topping Student Center at least four weeks prior to the desired first date of banner display.

The reserving organization will arrange for the light pole panel installation and removal. Charges will be the responsibility of the student organization or campus department.

A representative from the student organization or campus department is responsible for meeting the light pole panel installer at installation and removal of panels to deliver and accept their panels.  The student organization or campus department is responsible for the storage of their pole panels.

Display Cases

The Scheduling Office maintains two display cases in the Gwynn Wilson Student Union. These display cases may be reserved on a Monday-to-Monday basis by recognized student organizations and campus departments on a first-come, first-served basis. Materials posted in these display cases must conform with the content restrictions described under the General Regulations heading in this policy.  The display case dimensions are as follows:

Display cases can be opened by the operations staff at the Topping Student Center. Failure to remove materials or possessions after the end of the reservation date by student organizations or departments will result in a $10 fee charge.

Violations

Non-compliance with any of the provisions of these guidelines will constitute a violation.  All printed materials in violation of these policies will be removed. Costs incurred for the removal of such materials can be charged to the person, persons or organization responsible for the violation.  Any violation or continued violations of these guidelines will be handled in accordance with the severity of the infraction, and will include one or more of the following responses:

Written warnings

Assessments for damage to facilities and/or assessed a $1 per flyer violation fee

Denial of future posting and other privileges, including the ability to schedule on-campus facilities for events and/or assessed a $1 per flyer violation fee

Appropriate on-campus judicial proceedings through the Office of Student Judicial Affairs and Community Standards

Appropriate legal action in local, state, or federal courts of competent jurisdiction.

Responsibility for Content

An individual or organization shall be personally responsible for the content of any sign, notice, poster or other material referenced herein, which the individual or organization sponsors or posts on campus.  Advertisements or promotions on campus or in university publications and activity programs do not imply official endorsement by the university.

Helpful Hints

• Make an effort to print quality flyers and/or literature.

• Plan for six weeks or more of lead-time to take full advantage of the process of scheduling and advertising an event.

• Plan carefully before printing materials in order to avoid printing more than can legitimately be utilized.

• Use other types of promotion in addition to flyers. Flyers should only be one small part of your promotional campaign.

• For additional ideas regarding effective promotion of your student organization’s events, consult with Campus Activities staff members in Topping Student Center.

University Facilities Policy

General Policies  

Recognized student organizations are offered priority use of all Student Affairs venues. However, other reservations which are made prior to student reservations will not be cancelled to accommodate these higher priority programs. Recognized student organizations may also request to use classroom space, but academic scheduling has priority in these venues. Anyone using USC venues must be in compliance with university regulations regarding time, place, and manner. Activities, programs, or events must not interfere with other university functions. If any unscheduled activity interferes with an official university function or any other scheduled activity, it may be discontinued at the direction of the Division of Student Affairs.

Scheduling reservations shall be made on a first-come, first-served basis, and the university cannot and does not guarantee that facilities suitable for all group needs will be provided. Requests should be made early enough to allow adequate time for processing the request, planning the event, payment of fees, and advertising. No advertisement can take place before written confirmation is received.

No requests may be finalized or confirmed until arrangements have been made and approved by all USC departments having vested interest in the event, such as the Division of Student Affairs, TrojanBookstores, TrojanHospitality, TrojanTransportation, the Department of Public Safety and Fire Safety.

The University of Southern California reserves the right to cancel any event if fees are not paid two weeks prior to the event, if the group does not comply with USC policies and procedures, or if USC officials cannot ensure the safety of students, faculty, staff and/or visitors.

Procedures for Reserving Venues

Reservation request forms for Bovard Auditorium, outdoor venues, Topping Student Center, and advertising spaces are available online at www.usc.edu/campuscenter.  Reservation request forms for GroundZero Coffeehouse can be obtained by contacting the GroundZero booking agent at gztalent@usc.edu or 213.740.7394.

All reservation requests for Topping Student Center, table, banner and light pole spaces must be made by submitting reservation request forms at least two weeks prior to the event. Event requests for Bovard Auditorium, GroundZero Coffeehouse and the outdoor parks and plazas must be submitted to the Scheduling Office no later than four weeks prior to the event. Telephone requests are not accepted. The venue requested becomes officially confirmed only when written approval is issued.

For complete policy details, please contact the Scheduling Office at SCevents@usc.edu. An online schedule and venue information is available on the Scheduling Office’s Web site uscschedule.usc.edu.

Indoor Programming Venues

The Division of Student Affairs operates Bovard Auditorium, Topping Student Center, GroundZero Coffeehouse and all outdoor areas in the center of campus. These venues may be scheduled through the Scheduling Office, SCevents@usc.edu.

• Bovard Auditorium: Bovard Auditorium is a multiuse lecture/performing arts venue that seats 1,230 people with stage dimensions of approximately 37 feet by 42 feet. Information about Bovard Auditorium can be found online at www.usc.edu/bovard.
• Topping Student Center: Topping Student Center (TSC) is located south of the intersection of Childs Way and Trousdale Parkway. The main floor features two lounges, information racks and CampusLink Information Center.  The second floor of the Topping Student Center features six conference rooms available during the regular semester from 8:30 a.m. to 9 p.m. Monday through Thursday, from 8:30 a.m. to 5 p.m. on Friday, and Saturday and Sunday from noon to 5 p.m. Hours are subject to change. During the fall semesters, TSC will be closed on Saturday during home football games. TSC is closed during all university observed holidays. Summer hours are as follows: Monday through Friday from 8:30 a.m. to 5 p.m., closed weekends.  After-hour reservations are available for special events during the regular semester. Requests need to be made at least two weeks in advance and charges will apply.  A multipurpose room is also available on the lower level of the center and may be reserved for recognized student organizations and campus departments.
• GroundZero Coffeehouse: GroundZero Coffeehouse is a student-run coffeehouse available for concerts, lectures and performances. Located on the southeast corner of campus between Marks Hall and Trojan Residence Hall, GroundZero is a great place to hold an event or just hang out. Venue information can be found by visiting www.usc.edu/gzcoffee.

Outdoor Programming Venues  

The Scheduling Office, SCevents@usc.edu, provides outdoor programming areas for use by recognized student organizations, campus departments, and invited guests on a reservation basis. The programming areas include:

• Alumni Park
• Associates Park
• E.F. Hutton Park
• Founders Park
• Crocker Plaza, Herbert Plaza, Pardee Plaza, Queens Courtyard, Bogardus
  Courtyard
• Hahn Plaza/Tommy Trojan
• Sections of Trousdale Parkway and Childs Way adjacent to the above locations
• McCarthy Quad and Fred Fagg Jr. Gardens (the barbeque grill area)

Alternate campus venues which are not managed by the Scheduling Office include:

• Archimedes Plaza/Engineering Quad (USC Viterbi School of Engineering, 213.740.4530)
• Annenberg G21 Auditorium (USC Annenberg School for Communication, 213.740.5297)
• Breezeway and Bridge South Lawn (USC Marshall School of Business, 213.740.6886)
• Bing Theater, 213.740.1293
• Child’s Way sidewalk in front of the Bookstore (Bookstore, 213.740.BOOK)
• Cromwell Field, Cromwell Track, Dedeaux Field, Fagg Park, Howard Jones Field, Intramural Field, Lyon Center, McAlister Athletic Field, P.E. gym and pool, and tennis courts (Recreational Sports Department, 213.740.5127)
• RGL-Lewis Hall (USC School of Policy, Planning, and Development,
  213.740.0397)
• Libraries (friendsofthelibraries.usc.edu/libraries/about/facilities_usage)
• Theatres (contact the appropriate theatre for scheduling procedures)
• Village Gate Theatre (USC School of Theatre)

Outdoor Event Policy

There are many events held outdoors on the university campus which require special set ups, open fires, or temporary structures. The following policy and procedures are intended to ensure that the university community and visitors are protected from the dangers of fire and life hazards created at such events, and to comply with Los Angeles fire codes.

All individuals, groups or organizations that hold or sponsor large outdoor events on the campus are responsible for obtaining all permits required by the Los Angeles Fire Department or other city agencies.  Any event which includes the following will be required to obtain approval from the USC Safety and Risk Management Office and any permits which the city of Los Angeles may require:

• Portable electric power

• Temporary structures

• Tents

•  Folding Chairs

• Open Flames

• Display or sales tables

• Staging - staging which is under 2' in height and no larger than 25' x 25' or 625 sq. ft. is exempt from city permitting; steel framed staging which is 2' to 41" in height does not require city permitting; any staging equal to or greater than 42" in height requires city permitting

At the discretion of the Scheduling Office, some events must provide for the following:

• A written description of anticipated staging, lights, power, set up needs, and estimated attendance.
• Obtaining campus blueprint for area of event from the Architectural Services.
• Diagramming entire set up to scale on blueprint (including location of stage, power sources, generators, electrical cords) in pencil.
• 20' fire lanes must be accommodated in set up.
• Obtaining initial approval from Jeff Pendley, USC Fire Safety Specialist, 740.6838.
• Notifying USC Tram Service (Transportation Planning), Operations and Maintenance, and Public Safety about the event.
• Obtaining final approval from the City of Los Angeles Fire Department, 200 N. Main, Room 920, Dept. of Schools and Churches.
• Scheduling a City of Los Angeles Fire Department inspection on the day of set up.
• Arrange to have Jeff Pendley inspect the site prior to the L.A. Fire Department inspection.
• Filing the completed blueprint and all approvals with the Scheduling Commons Office.
• Have copies of the blueprint and permit on site throughout the event.

If you have any further question, contact Jeff Pendley with Safety and Risk Management at 740.6838.

Sound Amplification Policy 

To maintain the academic environment at the university, the use of amplified sound equipment in open areas must be approved by the Scheduling Office. Amplified sound is defined as any form of equipment (i.e., microphone, speakers, amplifiers, bullhorns, musical instruments) used to increase sound levels or any object that does not require equipment to project its sound. In some cases, large group singing is also considered amplified sound. Events involving high sound levels may not be scheduled during regular classroom instruction if the possibility of interference exists. Any recognized student organization or university department may reserve one of the designated open spaces for sound amplification.

The use of outdoor areas for amplified events is limited by the nature of the given area and the probability of interference with official university functions. In general, moderate amplification (not more than 90 decibels, “A” weighted, measured 45 feet from the front center of the stage) is allowed at Hahn Plaza (adjacent to Tommy Trojan) from noon to 1 p.m. Monday-Friday. A sound check will be permitted from 11:50 a.m. to noon. All other requests for amplified sounds will be reviewed on a case-by-case basis by the Scheduling Office. All outdoor venues and events after 5 p.m. will be considered for approval by the Scheduling Office.

Reservation Procedures

All reservation requests are processed through the Scheduling Office in Topping Student Center, SCevents@usc.edu, and 213.740.7749.  Reservation request forms are available online at www.usc.edu/campuscenter. Reservations will be honored on a first-come, first-served basis. The Scheduling Office begins accepting reservation requests on August 1 for the fall semester; November 1 for the spring semester; and March 1 for the summer session.

Scheduling procedures for tables, banners, display cases and the Trousdale light posts are addressed under Advertising, Promotion and Literature Distribution Policies (see page 13).  All other areas are addressed in this policy.

Individuals or groups are responsible for any damage they cause. Repair or replacement costs will be charged to the group reserving the facility at the time damage is incurred.

The Scheduling Office reserves the right to relocate any event for reasons including, but not limited to, states of emergency, an event exceeding room capacity and/or facility repair.  Due to the limited space in Topping Student Activities Center, requests for multiple rooms on a weekly basis will be considered on a case-by-case basis. Special events requesting multiple rooms will be considered based on availability.

Classrooms                                                                                                                                            The Scheduling Office facilitates requests for recognized student organizations wishing to use academic classrooms. Requests not submitted through the Scheduling Office will not be processed. Classroom requests take a minimum of five days to process.

• Academic classes are given priority in classroom assignments.
• Food and drinks are not permitted in classrooms.
• Organizations requiring audiovisual equipment will need to contact Instructional Media Services (IMS) at 213.740.1010. Fees are charged accordingly.

Filming

School of Cinematic Arts students wishing to film in any of the listed venues must submit the CNTV location release form to the Scheduling Office in Topping Student Center at least 24 hours in advance of their film shoot.

Students or recognized organizations wishing to film must obtain and complete a non-CNTV film shoot form from the Scheduling Office at least 24 hours in advance of their film shoot. Student filmers are subject to venue fees.

Commercial filming is booked through the USC Campus Filming Office at 213.740-6951. Fees are determined by the Filming Office.

Cancellation of Scheduled Events

Groups reserving Topping Student Center rooms, tables, banner space or display cases must cancel at least two working days prior to the meeting or event. Groups reserving Bovard Auditorium, GroundZero Coffee-house or any outdoor parks or plazas must cancel at least two weeks prior to the event. Failure to cancel an event will result in a violation and may incur charges for setup and/or staff. Charges may be applied for late cancellations.

If any unscheduled activity interferes with an official university function or any other scheduled activity, it may be relocated or discontinued at the direction of the Division of Student Affairs.

The Scheduling Office and/or Student Life and Involvement staff reserves the right to cancel any scheduled event, in whole or in part, due to lack of payment of fees failure to show within 15 minutes of the specified event start time complaints received for disturbing academic classes, or other events.

Groups reserving space are responsible for the behavior of its members and guests. Inappropriate or disrespectful behavior may result in the cancellation and/or suspension of future reservations.

Failure to comply with university policies and procedures may result in the cancellation and/or suspension of future reservations and/or scheduling privileges.

Violations

Non-compliance with any of the Scheduling Office guidelines will constitute a violation. The first violation constitutes a written warning. The second violation will result in a $25 fine. The third violation can result in the loss of all Scheduling Office privileges.

Smoke-Free Policy

In order to provide a safe and healthy environment for all faculty, staff and students, it is the policy of the University of Southern California that smoking is prohibited in all enclosed buildings, facilities and university vehicles.

The thoughtfulness and cooperation of the entire campus community are paramount to successful implementation of this policy. Given the established harmful effects of smoking to both smokers and non-smokers, it is the intent of the University of Southern California to reduce the existence of this health hazard in our campus environment.

Smoking is prohibited in all enclosed buildings, facilities and vehicles, which are owned or leased by the university, on both the University Park campus and the Health Sciences campus. This applies to all academic and administrative units including all individual faculty and administrative offices.  Smoking is prohibited in all university owned and leased housing. All University Park on-campus housing facilities are smoke free environments, regardless of roommate consent. All shared community space within university housing shall be designated as non-smoking areas.  All dining facilities on both the University Park campus and the Health Sciences campus shall be designated as non-smoking areas.  Smoking is prohibited during indoor athletic events and other university-sponsored or designated indoor events.

The university recognizes the need to accommodate those members of the university community who wish to smoke. Therefore, administrative and academic units may designate existing outdoor space as smoking areas, but these areas should be located far enough away from doorways, windows and ventilation systems to prevent smoke from entering enclosed buildings and facilities.

Smoking cessation information is available to students, 213.740.4777 (HPPS).

University Sales and Fundraising Policy

All recognized student organizations are permitted to fundraise. However, student organizations may only fundraise or pursue activities to benefit their organization, another organization, an outside agency or relief effort. No individual student(s) may receive any type of payment either in the form of money, discounts, and/or goods and services.

All recognized student organizations wishing to fundraise must have a complete fundraising form on file with the Scheduling Office prior to collecting any money or goods. Fundraising forms are available in the Scheduling Office in Topping Student Center or by emailing SCevents@usc.edu.

Organizations collecting to benefit an outside agency or relief effort must submit a letter of approval from said agency or effort to the Scheduling Office prior to collecting any money or goods.

Vendors

Student Life and Involvement and the Scheduling Office are responsible for vendor sales on campus. No other department or organization, with the exception of the TrojanBookstores and the Athletic Department, is permitted to bring outside vendors to campus. Outside vendors are prohibited from selling on campus without prior permission from SLI and the Scheduling Office and must meet the following criteria:

• Appropriate approvals must be obtained from the TrojanBookstores, Trademarks and Licensing (only if the product bears a USC emblem) and/or TrojanHospitality. The TrojanBookstores requires a sample of the merchandise to be sold as well as a copy of the Vendor Agreement before approval will be granted; final approval must be given by the Scheduling Office. TrojanBookstores reserves the right to refuse approval of the sale if the merchandise or service competes with bookstore business

• Sales are only permitted in one of two official vendor spaces: along Trousdale Parkway or directly in front of the Student Union building.

• Vendors must use the 10 feet of frontage space within the designated vendor canopy. Vendor displays extending outside of the 10 foot by 10 foot canopy will be fined an additional $25 for every foot they extend beyond the space.

• Vendors may not be on campus during any official university event, such as orientation or final exam period.

• In extenuating circumstances, vendors associated with special events must have the approval of the Scheduling Office at least three weeks prior to the event. A list of vendors participating in the special event must be provided to the Scheduling Office at least two weeks prior to the event. Written permission and appropriate identification will be provided for those vendors associated with the special event.

• All approved vendors must obtain written permission from the Scheduling Office and must keep their written permission, a valid seller’s permit (issued by the State Board of Equalization) and appropriate identification visibly displayed with them at all times on campus.

Additionally, approval for on campus sales will only be considered for those vendors whose products or services:

• Provide significant positive value to the quality of campus student life

• Are not in competition with vendors holding current university-wide contracts

• Are not duplicative of goods and/or services currently available through established on-campus sources

• Are not alcoholic beverages, illegal drugs, or drug paraphernalia.

• Are not considered obscene as defined by community standards

• Are not for products or services which undermine the academic integrity of the university

• Are not counterfeits of brand-name goods

Funds raised through this process will be distributed back to the USC student   community in three ways:

• Twenty-five percent will go to programs, services, and equipment for Topping Student Center that will benefit all patrons.

• Twenty-five percent will go to Campus Activities for events and services to students.

• Fifty percent will go to a Student Organization Fund for Minor Events.

All recognized student organizations can apply for these funds through an application process administered and supervised by the Peer Leadership Consultants. For more information visit the Campus Activities website at sait.usc.edu/ca, or contact the PLC office at 213.740.5341 or stuacts@usc.edu.

Emblem Products and Trademarks and Licensing Information

USC emblem products intended for sale during fund-raisers must be manufactured by a vendor that is licensed by USC.  A licensed vendor has a contract with USC that specifies quality standards and services and recognizes that USC insignia are protected trademarks.

Trademarks are a form of intellectual property, and designate the source, origin, or sponsorship of products and services (correctly designated service marks).  A powerful but intangible property, trademarks and service marks must be used consistently and monitored carefully to remain vested in the university.  USC takes this responsibility seriously, and monitors its protected trademarks carefully through the Trademarks and Licensing Office.  The office is responsible for:

• Management of university trademarks
• Registration, promotion, and enforcement of trademarks
• Licensing, including agreement negotiation and compliance
• Promotion of licensed products
• Royalty accounting
• Educational tools for trademarks
• Historical view of USC trademarks
• A step-by-step guide to collegiate trademark enforcement
• Liaison for trademark-related issues on campus
• Trademark search, registration, and opposition coordination
• Ongoing trademark watch services coordination

A list of licensed product manufacturers may be obtained from the Trademarks and Licensing Services website at www.usc.edu/trademarks, or in Parking Structure X 103 (adjacent to Gate 3, USC McCarthy Way and Figueroa), 213.740.5222.

Conflict of Interest

The university does not enter into purchasing contracts with students, faculty, or staff or members of their immediate families. No employee, officer, or agent shall participate in the selection, award or administration of a contract if he/she, his/her immediate family or partners, or organization to which he/she, his/her immediate family or partners belong or has any arrangement concerning employment with any vendor under consideration. Any violation of this policy by a USC employee or agent will be subject to disciplinary action.

Bookstore Approval

USC recognized student organizations, departments and athletic teams must obtain final permission to sell products on campus from the TrojanBookstores, Administrative Offices, located on the fourth floor, 213.740.9254, or send a facsimile to 213.740.5203 (Fax), MC 2540. Permission is granted on the bookstore signature portion of the event registration form.

Hospitality Approval

Food product sales must be accompanied by permission from TrojanHospitality, located in Auxiliary Services, Parking Structure C, 213.740.2048, or 213.740.5916 (FAX), MC 1333. The event registration form section for TrojanHospitality must be signed.  Sales are limited to a maximum of two, one-week periods per semester.  Sales weeks must be held at least four weeks apart.

Raffles or Lotteries

In the state of California, raffles and lotteries are illegal if a person is required to purchase a ticket or make a donation in order to be eligible to win the contest.

 Free Drawings

Free drawings are legal when rules conforming to the California State Law are followed exactly. These rules are:

• The drawing must be in connection with an event or a recognized student organization.

• Free tickets (a minimum of one per person) must be available.

• Each solicitor must know that free tickets can be obtained and how to obtain them.

• The word drawing or free drawing is required; do not use the word “raffle” on the ticket or in advertisements.

Additionally, the ticket must have the following information printed on it:

• Date, time and location of drawing

• Name of sponsors and beneficiary of fund-raising

• Donation or purchase of ticket is not required to be eligible to win

• Winner need not be present at drawing (not required but advised)

Nonprofit Collections

Recognized student organizations collecting money/donations for specific nonprofit organizations must meet with the Director of Campus Activities at least two weeks prior to the event and supply the Scheduling Office with a written letter from the nonprofit organization stating their agreement to accept donations prior to the scheduled collection of any goods or funds.

University Social Event Policy

In order to enhance the academic experience of all students at the University of Southern California, major social events and sponsored parties are to take place on Friday and Saturday and not preceding days when classes are scheduled.  Formally organized parties and dances may be scheduled only between 3 p.m. on Friday through 5 p.m. on Sunday.  Typically, activities governed by this policy have one or more of the following characteristics:

• Alcohol is present

• There is amplified music (either live or recorded)

• The event lasts beyond 10 p.m.

Of these items, the presence of alcohol is the single most important aspect of events which are considered unacceptable on evenings preceding days on which classes are scheduled.

No social events may take place during stop days or final exams.  This policy is not designed to discourage events which directly support the academic mission of the university, expand the cultural awareness of USC students, and primarily are intellectual or educational in nature.

All aspects of such events, including advertising, should reflect the intent of this policy.  All events should be scheduled following the normal procedures of the university and all clearances normally required must still be obtained.

University Alcohol and Other Drug Policy

The illegal or abusive use of alcohol and/or other drugs by students, faculty, or staff adversely affects USC’s commitment to provide an environment of excellence in teaching, research, and learning. As members of the USC community, we all share in the responsibility for creating and maintaining a healthy and productive environment for work and study alike. With this responsibility comes the obligation to be involved in preventing problems caused by the abuse of alcohol, tobacco and other drugs.  USC’s comprehensive approach to addressing substance abuse emphasizes:

• Taking effective steps to create and maintain a drug-free workplace and educational environment for students, faculty and staff.
• Providing continual prevention, education and counseling services along with referrals to off-campus treatment facilities as appropriate.
• Encouraging individuals who are experiencing problems associated with alcohol and/or other drugs or chemical dependency to seek assessment, counseling and/or treatment voluntarily with the understand­ing that this assistance is confidential and will not be used against them.

(Taken from USC Drug-Free – Prevention, Education and Counseling Services along with University Policies and Procedures for Preserving a Drug-Free Workplace and Study Environment – hereafter referred to as USC Drug-Free.)

Alcohol Policy

With this approach in mind, the university has expectations concerning alcohol use on campus which directly correspond to California and Los Angeles laws and ordinances and include, but are not limited to, the following provisions:

• The purchase, possession, or consumption of any alcoholic beverages (including beer and wine) by any person under the age of 21 is prohibited.

• Alcoholic beverages will not be provided to individuals less than 21 years of age.

• The selling, either directly or indirectly, of alcoholic beverages (including beer and wine) except under the authority of a California Alcoholic Beverage Control Board license is prohibited. This includes selling cups, mixes, ice, tickets for admission, required donations, etc.

• The serving of alcohol to an intoxicated person or to the point of intoxication is prohibited.

• The manufacture, use or provision of a false state identification card, driver’s license, or certification of birth or baptism is prohibited.

• The act(s) of being drunk and disorderly in public view, including on public sidewalks and walkways, is prohibited.

• The consumption of alcoholic beverages in a public place (unless licensed for consumption of alcohol on the premises) is prohibited. This includes a prohibition of alcoholic beverages in public areas of academic facilities, recreation fields, university housing corridors, and lounges.

• Operating a motor vehicle, bicycle, skates, or scooters while under the influence of alcohol is prohibited.

• The possession of an alcoholic beverage in any open container in a motor vehicle, or while operating a bicycle, skates, skateboard, or scooter is prohibited regardless of who is driving and whether one is intoxicated (taken from USC Drug-Free).

• Behavior that is disruptive or abusive to others as a result of using intoxicants.

 Alcohol and Event Planning

Since the consumption of alcoholic beverages is prohibited (unless licensed for consumption of alcohol on the premises), any event being sponsored or hosted by a campus individual, university-recognized group, department, or office, must get approval to serve alcohol. All student organizations must have permission to serve alcohol at their events. The Office of Fraternity and Sorority Leadership Development must approve requests to serve alcohol for all organizations within the Asian Greek Council, the Inter-Fraternity Council, the Multi-Cultural Greek Council, the National Panhellenic Council, the Panhellenic Council and the Independent Greek Council. All other student organizations should contact the Office of Campus Activities for additional information. Approval must be obtained for all events on campus, on Fraternity/Sorority Row, or at the Radisson. For approval and copies of the detailed protocol on serving alcohol on campus, call:

• Campus Activities, Topping Student Center, 213.740.5693

• Office of Fraternity and Sorority Leadership Development, STU 200, 213.740.2080

• TrojanHospitality, Davidson Conference Center, 213.740.6285

Drug Policy

The university’s policy is to conform to all applicable laws and follows the current stance of the medical and mental health professions regarding the use of other psychoactive substances including stimulants, depressants, narcotics, inhalants and hallucinogens, including marijuana.

The university expects all students and student groups to comply with all local, state and federal laws. It is the responsibility of each individual to be aware of, and abide by, all federal, state and local ordinances and university regulations. Current laws provide for severe penalties for violations which may result in criminal records (taken from USC Drug-Free).

Tobacco Policy

The use of tobacco is prohibited in all enclosed buildings, facilities and university vehicles.

Violation of Alcohol and Drug Policy

Student involvement in underage consumption of alcohol or the manufacture, use, possession, distribution or sale of illicit drugs is a matter of concern to the university and will subject a student so involved to disciplinary action by the university. Dependent on the nature of the violation, university sanctions may include educational intervention, mandated community reparations, suspension, or expulsion aside from or in addition to prosecution under applicable state and federal laws. University action may be taken whether or not independent action is