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How do I request a classroom?

What do I do if the classroom is locked?

How do I make a change to my classroom reservation?

How many days am I allowed to have advertising for?

How can I put advertising on those spots on the construction fencing?

How do I cancel my reservation?

What is the amplified sound policy?

How do I confirm my outdoor venue reservation?

Can I bring my own table to Trousdale if they are all booked?

Where can I get tables and chairs for my event?

How much does it cost to book a stage and sound system?

Where can I post my flyers and banners?

Where is my bench/ fencing spot located?

What is a Division 5 permit?

How do I request a classroom?
Go online to www.usc.edu/scheduling and fill out a Classroom Request at least two weeks before the reservation. You should hear back in a couple of days as to whether your request was confirmed or denied.

What do I do if the classroom is locked?
Call DPS at 213-740-6000 and show them the confirmation that you were sent in email form.

How do I make a change to my classroom reservation?
If you have a reservation number, go online to www.usc.edu/scheduling and fill out a Classroom CHANGE request. If you have not received a confirmation yet, write an email to scevents@usc.edu requesting the change.

How many days am I allowed to have advertising for?
Student organization are limited to 10 days of advertising a month; this includes ALL advertising-light poles, display cases, banner spaces, and construction fencing.

How can I put advertising on those spots on the construction fencing?
Go online to www.usc.edu/scheduling and fill out an Advertising Request for the Central Campus Fencing at least two weeks before the reservation.

How do I cancel my reservation?
Cancellations for tables, classrooms, and advertising requests need to be made in writing at least two days before the event. For outdoor events all cancellations need to be made two weeks in advance.  Send cancellation requests to scevents@usc.edu.

What is the amplified sound policy?
Monday- Friday amplified sound is allowed from 12-1pm.  Amplified sound is allowed outside of these times all day Saturday and Sunday and Friday after 7pm. No two events can have amplified sound at the same time.

How do I confirm my outdoor venue reservation?
     Turn in the paperwork :

  • Outdoor Venue Questionnaire - fill it out as specific as possible.
  • PV Event Status Report - just sign and return it to the Scheduling Office.
  • FMS Checklist - fill out two copies of your requested items/ services. Return one copy to the Scheduling Office and the other to Facilities Management.
  • Outdoor Event Diagram - Sketch a diagram of the set up of your event.
  • USC Event Permit Application -
    Go to http://capsnet.usc.edu/Events/EventPlanning/index.cfm and fill out the permit. This is sent to DPS, Fire Safety, and Transportation among other departments and is the most important of the paperwork.

    Turn in payment (if applicable) :
  • The Scheduling office accepts, cash, internal requisition, or money order.
    Contact all service provider departments to discuss their requirements for your event and get their written approval.
  • The departments are: Fire Safety and Risk Management; Facilities Management Service; Department of Public Safety; Transportation Services; Hospitality Services; Protocol and Events (if your event involves celebrities or political leaders)

How do I confirm my outdoor venue reservation?
No, you cannot set up your own table on Trousdale Parkway.  You can however, be put on a waiting list for a table that was never picked up by an organization. To do so, find the Operations Staff on Trousdale the day you want the table and write your name on the list. If a group does not pick up the table by an hour after their reserved time, then the table is released to the people on the list.

Can I bring my own table to Trousdale if they are all booked?
Request them from FMS- you can fill out exactly what you need on the FMS Checklist. FMS can be reached at eventsplanning@fms.usc.edu. Requests for tables and other services must be made at least two weeks in advnance of your event date. 

Where can I get tables and chairs for my event?
You can see fees for equipment at
http://sait.usc.edu/scheduling/pages/ratesandpayments.asp.

How much does it cost to book a stage and sound system?
Banners can be posted on benches and the campus construction fencing if the location has been reserved through the Scheduling Office. To reserve a banner or campus fencing space, go online to http://www.usc.edu/scheduling and fill out an Advertising Request. Flyers can only be posted on designated bulletin boards around campus, in classroom buildings, and dorms. If flyers are found elsewhere (for example on the windows of a  building), the student organization responsible will be fined $1/ flyer.

Where can I post my flyers and banners?
The diagram for the benches and fencing locations are found on the Advertising Request Form. The digram for banner spaces is found at this link:
http://sait.usc.edu/scheduling/pages/ratesandpayments.asp.

What is a Division 5 permit?
It is a permit you need to be filled out and turn in if your event contains at least one of the following.