University of Southern California USC Student Affairs
Departmental Event Approvals

Department of Public Safety
Lt. Mike Heckelman
213-821-1089
mheckelman@caps.usc.edu
http://capsnet.usc.edu/DPS/index.cfm

Approval required for all events. Key indicators for special security needs include but are not limited to, high profile performers or guests like celebrities, political dignitaries; events with alcohol; tickets or items sold at the event; special venue access needs; externally advertised events; crowd control; etc. Additional permits and fees may apply.

Department of Fire Safety
Angela DiBenedetto
213-740-5527
adibenedetto@caps.usc.edu
http://capsnet.usc.edu/FireSafety/index.cfm

Approval required for all events. Key indicators for special fire safety approvals include but are not limited to, the building of stages, structures, large tents (over 400 sq ft); special effects; on site vehicle parking, vehicular access to venues prior to and after events;
fencing; generators; inflatables; outdoor cooking/barbeques; large crowds/lines; etc. Additional permits and fees may apply.

Facilities and Management Services
Barbara Sussoev
213-740-3361
Fms-evtp@usc.edu
http://www.usc.edu/fms/

Approval required for all events. Key indicators for required FMS approval and services include but are not limited to, outdoor events; electrical needs; custodial needs; landscaping needs; equipment (tables, chairs, trash cans, tents, etc.) rentals; irrigation requests; waste management support; diagram support; etc. Additional permits and fees may apply.

USC Hospitality
Erika Chesley
213-740-5956
erika.chesley@usc.edu
http://hospitality.usc.edu/

USC Hospitality and the University Club are the only on campus caterers. Both offer tax exemption savings on qualifying department events. Outside caterers are allowed in certain venues. This applies to food trucks who are being hired in the capacity of “caterer” as well. For information on engaging with outside caterers, please visit https://procurement.usc.edu/purchases/usc-emarket-basics/buying-services/caterers/

Trojan Transportation Services
Pablo Sahagun
213-740-3575
psahagun@usc.edu
http://transnet.usc.edu/

Approval required for all event with vehicles entering campus (vendors or patrons); street closures; parking lot rentals/access; personal vehicle permits; oversized vehicle permits; loading zone access; etc. Additional fees may apply. 

USC Bookstore/Auxiliary Services
Nichelle Mitchell-Huizar
213-740-8505
nichellm@usc.edu
http://www.uscbookstore.com/

Approval required for any merchandise sales; use of USC trademarked or licensed materials.

Campus Filming Office
Torie Daves
213-740-6936
daves@usc.edu
http://www.usc.edu/pr/filming/

Approval required for any filming required as part of an event (including footage for use on YouTube, Facebook, and other on line platforms). Additional permits are required for camera crews. Camera crews who are unable to show a permit at the time of filming will
be required to leave. Professional filming companies will require additional insurance permits be submitted and on file with the Campus Filming Office. Additional fire and safety permits may be required for camera placement. 

Cultural Relations and University Events
Adam Rosen 
213-740-1745
adamr@usc.edu
http://www.usc.edu/dept/pubrel/specialevents/

Approval required for events involving celebrities, political leaders and dignitaries.

USC Recreational Sports
Patricia Duran
213-740-7280
 
Approval required for all events in recreational sports facilities. 

USC Trojan Event Services (SCheduling Office)
213-740-6728
TCC 425
odprod@usc.edu

Approval required for all outdoor events involving amplified sound. This event approval application is a request for approval only. This application is not a request for space. All event planners must appropriately book space with venue managers and submit all required paperwork, permits and payments for the venue(s) in which the event is being held. 

 

 

For more information about USC’s venues, venue manager contact information and the approvals process, contact

USC Trojan Event Services(SCheduling Office)
213-740-6728
TCC 425
scevents@usc.edu