How Section 
How do I find out if a vendor is an approved vendor at USC?
Call Purchasing at Ext. 0-9794 to check on a vendor's status, to obtain a form to make a vendor a USC approved vendor or go to http://adminweb.usc.edu/purchasing/public or www.usc.edu/stuorgs for a complete list of USC approved vendor.
Who Section
Who can receive money?
Only those undergraduate, student-run student organizations recognized through the Office of Campus Activities or the Office for Residential and Greek Life are eligible for funding.
Undergraduate students who have paid the Student Programming Fee may receive funds even if they are not part of an organization if an organization sponsors the individual for a specific event. (This money would count towards the organization's funding limit.)
Individual organizations/Applicants cannot receive funding for the same event from any other programming fee monies (i.e. Discretionary Board, Leadership Fund, Philanthropy Fund and all assemblies). Please see the Co-sponsorship section.
Proposals received from organizations with access to other University mandated fees must disclose this information on the application.
It is strongly encouraged that all student organizations attend at least one Campus Activities Leadership Council meeting a semester. While this is not a requirement for funding, it is in the student organizations' best interest to attend these monthly meetings.
Who can help me with the funding process?
The directors of the individual funding boards and the peer leadership consultants.
What section
What types of events are funded?
Conferences, seminars, retreats, workshops, recognition, community service and other events at the discretion of the applicable funding board.
Events open to the entire student community.
Closed programs are not eligible
for funding (with the exception of the Leadership Fund). A closed program is one that is not open to the student community, in general, but only to members or invitees of the organization, or an event not held in University facilities. An exception may be considered, if the Board determines the program substantially benefits the USC student community.
Only planned programs with detailed cost breakdowns and vendor quotes will be considered.
An organization may resubmit a previously 100% rejected funding application to another funding board if the organization can meet the required deadlines.
Fundraising events are prohibited.
What is an approved vendor?
An approved vendor is any type of seller that has completed the appropriate paperwork with the university and is able to take purchase orders as payment. A complete list of approved vendors can be found at the Purchasing Website http://adminweb.usc.edu/purchasing/public/ or www.usc.edu/stuorgs
What is a P.O?
A P.O. or purchase order is a method of payment for all vendors. It is not a check, rather a “promise” to pay the vendor once the original invoice has been mailed to purchasing.
What is an original receipt?
An original receipt is the receipt that is handed to you by the merchant. A fax is not acceptable, nor is a copy of a receipt. If asked for an original you must produce an original.
What is an original invoice?
An original invoice is any invoice that is directly given to you by a merchant, it is not a quote or a fax of an invoice.
What happens if a student organization does not follow the guidelines?
Depending on what guidelines were not followed, the student organization could be responsible for paying the money back and until further notice their student organization privileges would be revoked. Extreme cases will be sent to SJACS.
What can't be funded?
- Alcoholic beverages
- Food - except when it is a necessary and vital part of the program
- T-shirts – unless vital to the program
- Any miscellaneous amounts
When Section
When can I get money?
All funding boards require applications to be turned in four weeks prior to the event except for P.A.L.M which requires the application be turned in two weeks before the event.
When should receipts be turned in?
All original receipts and invoices must be turned within two weeks after the date of your event.
When do the funding boards meet?
Each funding board has a set time weekly when they meet.
Where Section
Where can I go for more help?
The Undergraduate Student Government Office and the GPSS Office
is full of people willing to help with your funding need, as is
the staff at Hazel and Stanley Hall 100.
Where can I get an application?
Applications can be found in the Undergraduate Student
Government office, GPSS, the PLC Office in Hazel and Stanley
Hall 100, and on this website.
Where do I turn in receipts?
Turn in all receipts to the director of the specific funding boards. They will usually have boxes in their respective offices.
Where do the funding boards meet?
Please contact the director of the funding boards to find out the meeting place and time.
Why Section
Why do I have to go through the funding process?
The funding process is a great way to have the university programming fee help fund your program. If your event is eligible for funding the funding process is a terrific way to easily get the money you need.
Why are there so many rules?
These rules exist so that all monies that are distributed and allocated properly and fairly. Because all students pay the university fee it is of the utmost importance that the money be handled equitably.
Why do I need to turn in receipts?
The University must have proof that only the approved purchases were bought, and the receipt will indicate that the money is being spent in the appropriate manner.
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