||USC Deans for distribution to faculty and department heads
||Edward Roth, Director of Disability Services and Programs
||Michael Jackson, Christopher Mattson
||August 7, 2007 (Information updated August 13, 2008)
||DSP assistance with test accommodation proctoring
Disability Services and Programs (DSP) is designed to assist professors with test accommodations for students requiring complicated needs such as a reader, scribe, Closed Circuit Television, and/or individual room for testing. In recent years there has been a substantial increase in the number of students registered with DSP. The most significant increase has been for those requiring only extra time as an accommodation for their exams.
As result of these changes, nearly 70% of students registered with DSP currently require only extra time for their exams. These students are best accommodated when their exams are proctored by the academic department and/or faculty member. The exam needs of these students are usually straightforward and do not necessitate DSP assistance and the further distancing of the student from the class.
Our office asks that faculty first check with their academic unit to determine if and how students registered with DSP can be proctored by the department. This should be done before requesting DSP assistance. If DSP proctoring is still needed, then the student and professor will need to complete and turn in to DSP the Request for Proctoring form within its prescribed timeline. Please communicate this information to appropriate individuals in your area to ensure that all faculty members receive this.
Possible options for academic departments:
- Reserving classrooms for times long enough so that all students, including those requiring only extra time, have a chance to finish their exams.
- Identifying a common room or office within the department that can be used for proctoring extra time only exams.
- Determine which individual/s in the department can most capably plan and assist with exam proctoring needs.
Should you have any questions or concerns, please feel free to contact DSP at (213) 740-0776. Janice Schafrik-Arsenault is the Coordinator for Testing Accommodations and can be reached at email@example.com.
FACULTY MEMBERS' ROLE
Working with Students Who Have Documented Disabilities
- INCLUDE A STATEMENT IN YOUR SYLLABUS
Provide a statement on your syllabus directing students to Disability Services and Programs (DSP). This statement could read as follows:
“Any student requesting academic accommodations based on a disability is required to register with Disability Services and Programs (DSP) each semester. A letter of verification for approved accommodations can be obtained from DSP. Please be sure the letter is delivered to me or the TA as early in the semester as possible. DSP is located in STU 301 and is open 8:30 a.m. – 5:00 p.m., Monday through Friday. The phone number for DSP is (213) 740-0776.”
It would be very helpful to read this statement out loud – ideally during the first few weeks of class – and encourage students who have disabilities to discuss their needs and accommodations with you after they have registered with DSP.
- REVIEW OF THE DSP WEBSITE AND FAMILIARITY WITH POLICIES AND PROCEDURES
- ASSIST IN THE IMPLEMENTATION OF ACADEMIC ACCOMMODATIONS
The University of Southern California determines through DSP that academic accommodations are necessary to support a student with a disability. It is the academic department and faculty members’ responsibility to ensure academic accommodations are provided. It is the student’s responsibility to submit accommodation requests in a timely manner as well as follow DSP’s policies and procedures. Faculty and/or TA’s should encourage students with disabilities to discuss disability-related accommodations in a confidential setting during office hours or otherwise. DSP personnel are available for consultation should questions and more complicated accommodation needs arise.
- KEEP DISABILITY RELATED INFORMATION CONFIDENTIAL
Having a disability is a very personal matter and should be addressed confidentially with the student and/or DSP. The accommodation letter presented to the faculty outlines accommodations only and does not make reference to the type of disability a student has. Some students may choose to divulge their disability in deeper detail but this is strictly up to them. Keep in mind that many disabilities are invisible and that erroneous assumptions can be made. Great care should be taken not to reveal a student with a disability by way of announcements, speaking about a student’s disability in such a way that the conversation can be overheard, sharing a student’s disability with other faculty members except when educationally necessary, etc.
Accommodations should not be provided to students who are not registered with DSP. All students must show faculty a letter from DSP which verifies their registration and outlines their accommodations.